How to submit your Artist Information (via the Admin Dashboard)

Adding an artist to a Marquee via the Dashboard allows administrators to manually enter or reuse artist profiles and roles. This guide will walk you through the process step by step.

Step 1: Accessing the Artist Submission Form

Navigate to Step 4 in the Marquee Builder to begin adding an artist.

You will see a URL link at the top of the page. This link allows artists to submit their own information, which is the preferred method.

• To share the form with artists, copy the full URL and send it to your cast and creative team.
• If you need to manually enter artist details yourself, proceed with the next steps.

Step 2: Choosing How to Add an Artist

You will see two options:

1. Create New Artist – For artists who are not yet in the system.
2. Use Existing Artist – For artists already in the database.

For this tutorial, we will first go through Create New Artist.

Step 3: Creating a New Artist Profile

The Artist Profile stores an artist’s general information so it can be used for future Marquees without needing to be re-entered.

Enter Required Information

• Artist Name (Required)
• Email Address (Required)
• Pronouns (Optional)
• Birthday (Optional)

Social Media Links (Optional)

• Handles – Instagram, TikTok, and X (Twitter). Enter just the handle (e.g., @thisismyhandle ).
• Additional Social Links – Website, Facebook, YouTube, Vimeo, Spotify, Apple Music, and LinkedIn.

Adding a Security PIN (Optional)

• Enables extra security when editing artist details in the future.
• If set, the PIN will be required before making changes.

Once complete, click Submit.

Step 4: Assigning an Artist to a Role

After submitting the Artist Profile, you will return to the main page, where you can now select Use Existing Artist.

1. Click Select Artist to search or scroll for the newly created artist.
2. Choose the artist and click Next to proceed to role assignment.

Choosing a Role Type

• Create New Role – For artists who are performing a role for the first time in a Marquee.
• Reuse Previous Role – For artists who have performed the same role in a past Marquee.

If the Lighting Designer remains the same across multiple productions, for example, you can reuse their previous role to save time.

For this tutorial, we will select Create New Role.

Step 5: Adding Show-Specific Information

1. Input the Role – Enter the character name or job title.
2. Additional Role (Optional) – Enter any secondary roles (e.g., Dance Captain, Understudy).
3. Cast or Creative – Select whether the artist is in the cast or creative team.
4. Union Affiliation – If the artist is a union member, select the appropriate union.
   • A union badge will appear with their bio.
   • If no badge is needed, select Not Applicable.

Headshot Selection

• If the artist has previously submitted a headshot, you can reuse it.
• If a new headshot is needed, click Next to proceed to the upload page.

Step 6: Uploading a Headshot

1. Click Upload File and select a headshot (JPG, WEBP, or PNG format).
2. A cropping tool will open to adjust the image for the Marquee’s square format.
3. Click Continue when finished.

Step 7: Entering the Artist Bio

1. Enter the artist’s bio (max 150 words) to optimize readability on mobile devices.
2. Use formatting tools as needed.
3. Click Submit to finalize the entry.

Step 8: Editing Artist Information

Your Artist Profile and Role are now successfully added to the Marquee! 🎭

• If you need to edit artist details, go to the People section in the Marquee Database.

Your artist is now added and ready to be showcased in the Marquee! 🚀